HOA Board Information

 

Residents may contact the board using the contact form

 

Officer Roles and Responsibilities

President

  • Meets with the Board in January to establish goals for the year as well as set the calendar of events and activities for the community.
  • Conducts meetings with Board members at least quarterly to address progress on goals and actions.
  • Listens to issues presented by neighbors and establishes approaches to addressing, including delegating follow up to other Board members.
  • Sets the agenda for the annual meeting in November and ensures that candidates are available to fill open positions.
  • Addresses issues that may involve our surrounding neighborhood areas (Cokesbury church, Franklin Hill Shopping Center, Neighbors on Triplett, Neighbors North of us, and Surgery Center land interface).
  • Delegates actions to other Board members as needed.

 

First Vice President

  • Ensures open communication between FHHA committees and the Board, including bringing issues to the attention of the Board, planning events, composition and leadership of committees.
  • Fills in for the President as needed in addressing issues for the Board.
  • Provides primary social contact and coherence in the neighborhood through planned events. Suggests activities that may improve neighborhood rapport.

 

Second Vice President

  • Ensures that all maintenance issues in and around the neighborhood are addressed, including landscaping, streets, property maintenance for sidewalks, etc.
  • Provides and maintains key communication with the County and surrounding neighborhood areas.
  • Fills in for the President as needed.
  • Provides primary contact for maintaining a pleasant and well-maintained neighborhood.

 

Treasurer

  • Maintains a balanced budget and informs Board of potential financial issues.
  • Is familiar with all ongoing financial commitments of the neighborhood.
  • Investigates ways the neighborhood can save money, through contracts (like Waste Connections) or other means.
  • Leads the pursuit of a dues increase in 2018.

 

Secretary/Administrator

  • Maintains all the records for the Board and the neighborhood.
  • Takes minutes at all Board meetings and provides timely distribution of minutes following meetings. Highlights action items and follows up with Board on status.
  • Produces a quarterly newsletter.
  • Establishes a neighborhood web site in 2018.
  • Establishes awareness with surrounding neighborhoods of issues that might affect safety, etc. (Potential strange vehicles, mosquito spraying, etc,)
  • Works closely with the President and other Board officers to ensure that their information is communicated to the neighborhood in a timely manner.

 

Other Committees

  • Architectural Review Committee
  • Hospitality Committee
  • Landscape Committee
  • Luminary Committee
  • Social Committee

 

Board Member Document Repository Access [Password Protected]